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Online project management tools

17 May 2022. 15:37
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    1. Tools
    Scope to digitize
    1. Business processes

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Projects are the engine that drive companies to success - learn how to improve project management in your business with these tools!

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Gestión de proyectos online
Descripción

For everything to run smoothly, businesses depend on proper project management. Often, as part of a company or business, we are likely to be involved in multiple projects at the same time. Sometimes, controlling all aspects of these projects can be difficult. For this reason, the way we approach them is key to improving the development and competitiveness of our business.

Organising tasks, understanding the process and each stage of the project, defining deadlines, and delegating tasks to other team members are essential processes in project management. Without a good process for managing all these aspects, it can be difficult to know what to prioritise, to help your team manage their resources effectively or to meet deadlines.

Fortunately, technological advances have been of great help in the development of tools that help us manage tasks and projects on an individual and group level in any business. Read on to find out more!

What are project management tools?

A project management tool is a software or platform that provides capabilities to help teams work collaboratively in real time and support project visibility for easy tracking.

Such tools can improve team communication and streamline processes. In addition, they offer the ease of being able to manage projects from anywhere and on different digital devices.

What are the benefits of project management tools?

As we have been saying throughout this post, project management tools serve to provide control and structure to people's tasks so that they can organise themselves in the most efficient way. In the same way, these tools unify a large number of factors that are necessary to move a project forward. From the organisation of tasks and files to communication with your team. So, if we have all the information in the same place, team members can easily visualise what their priorities are.

 These platforms increase efficiency, enabling better collaboration and organisation with both tasks and the team.

Benefits of project management tools    

  • Keeps objectives and work organised in one place.
  • Allows you to create a transparent workflow.
  • Helps prioritise tasks.
  • Improves team efficiency.
  • Balances workloads.
  • Provides clear communication with the rest of the team.

 

Here are some of the most popular project management tools in use today.

Trello

It is a project management tool that organises projects into visual dashboards, lists and cards for both web and mobile versions. It allows teams to create lists that reflect their workflow. These lists can contain cards representing tasks. Within these cards, attachments, documents, images, links, checklists, comments, due dates and other important project information can be included.

 

Asana

It is a web and mobile tool for teams to manage projects, tasks and jobs. It improves team collaboration and work management through a single platform. Users can create projects, assign work, specify deadlines and initiate conversations directly within the tool.

 

Jira

Although it is mainly focused on project management for teams of software developers, its functionalities can be applied to other types of projects. This tool can be used for the management and improvement of processes, thanks to its functions for the organisation of workflows.

 

Teamwork

This tool helps teams improve collaboration, visibility and accountability to stay organised and productive. Users can perform basic project and task management, track milestones and send messages to team members. Teamwork is able to track the time involved in each task and team capacity, as well as perform project maintenance status updates to track project progression and see what's outstanding.

 

Which tool to choose?

Today, there are a wide variety of alternatives in terms of project management tools. In addition to the ones mentioned above, there are many others such as Slack, Wrike, Basecamp, Freedcamp, etc. However, to choose the right tool, we must choose the one that best suits the needs of our business.  Some of the factors we can take into account to choose are: number of elements to be managed, number of people involved in the project, accessibility needs, among others. It may even be that a single tool is not enough for the project we want to manage.

Teniendo en cuenta este contexto, con este post no pretendemos decidir cuál es la herramienta de gestión de proyecto que puede favorecer más a tu negocio. No obstante, la selección que hemos hecho está basada en las características, volumen de mercado, cantidad de usuarios y calificaciones de cada herramienta.

With this context in mind, this post is not intended to decide which project management tool is best for your business. However, the selection we have made is based on the featuresnumber of users and ratings of each tool.

 

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